What is the purpose of a "run of show" document in an event?

The "run of show" document is essential in event planning as it provides a detailed outline of the schedule and flow of the event from start to finish. This document serves as a blueprint that includes information such as the timeline of activities, transitions between sessions, and roles of staff during the event. By having a clear sequence of events laid out, it ensures that everything runs smoothly, and participants know what to expect at any given time. This coordination is crucial to manage timing effectively and to make necessary adjustments on the fly.

Each section of the event is strategically planned in the run of show, which allows for a holistic view of the event execution, thus ensuring that all team members are on the same page. This level of organization not only aids in the flow of the event but also contributes to a seamless experience for attendees.